Not so long ago, medical records were stored in hard copy format exclusively. These days, electronic copies of medical records are becoming a standard part of the record keeping process in a number of healthcare facilities ranging from laboratories through to hospitals and doctor’s offices. There are a variety of reasons why medical record scanning and storage have grown to be very popular.
Medical Record Scanning and Archiving
For a lot of medical facilities that take care of a huge number of patients in any given year, the sheer number of paper documents can become overwhelming. This often means that some form of sorting and classification becomes normal practice, aside from the constant maintenance of a central file of active patients.
In the past, the majority of facilities would routinely move some older records to a storage center. Even though this made it easier to release storage space for more recent files, it also meant that if an older record needed to be retrieved, it would take both time and expense. When you are dealing with medical issues, this delay can eat up precious minutes in treating a medical problem.
Medical record scanning implies that an electronic copy can be maintained within the medical facility. The hard copies will still be stored away, but the digital copy stays with the health care provider. This helps to ensure that even when a patient from several years ago comes back for treatment, it is possible to access prior data easily and quickly. It is not necessary to send anybody out to retrieve the paper documents from storage.
How Medical Record Scanning Saves Time
In addition to resolving the space issue related to older storage techniques, there is also the matter of the timing. In the same way that medical record scanning creates data files that can be kept inside the medical facility and be accessed rapidly, search options that are part of the scanned file make it much easier to find specific information quickly. By way of example, if the search concerns medications that were prescribed in the past, a quick search will go directly to that information without the need to dig through page after page.
This simplicity of use that medical record scanning offers, results in swifter attention to relevant factors, which therefore enables health care professionals to respond much more quickly to a current need.